These critical productivity tips will help you be more productive at work, at University, or wherever your heart may take you in your journey to success.
We’re going to learn about 16 tips to be more productive today. Now, let’s begin
Imagine you walk up to your desk, and you find a stack of 50 documents waiting for you to read, or maybe you open your email and find dozens of messages each one more urgent than the last.
When you’re staring down a mountain of work, what’s the best way for you to boost your productivity? Try using a Productivity countdown. Just start with your max workload.
Let’s say, for example; you’re plugging away at those 50 documents: every time you read one you count yourself down by one, that way each little bit of progress pushes you one step closer towards zero and the closer you get, the more motivated and productive you’ll feel.
Also read: 12 Shocking Habits of Successful People
lazy people aren’t the only ones who struggle with productivity. You have a fantastic work ethic, yet you still have a hard time getting anything done. Why is that? Well, because you’re spending way too long on each project .you’re trying to make everything you do turn out perfect, but that’s not only impossible, it’s also a gigantic waste of time.
So, how much effort should you put into your work? How do you know when enough is enough to gauge your stopping point? Think about the minimum amount of work you could do to finish that project.
Think about the absolute maximum; your goal should be to shoot somewhere in the middle. That way, you’re going above and beyond without wasting too much of your energy on one job.
For most people, lunch is their favorite part of the workday. It’s your chance to take a break, decompress, and get a nice little boost of energy, but few people realize how big of a motivator lunch can be.
Think about that hour right before your lunch starts; you might spend a good chunk of that hour staring at the clock, counting down the minutes until your break. Instead of letting the clock decide when you eat, why not base your lunch around your work?
Just tell yourself that you can go to lunch only after you’ve reached a specific goal, and when this kind of reward is on the line, your workflow will jump into overdrive. You’ll work faster and maximize your efficiency, and by the time that hours up, you’ll feel proud productive and ready for your break.
Everyone has a specific window during the day when they’re the most productive. For some, that’s first thing in the morning. You wake up feeling energetic and ready to jump into your work.
For others, productivity feels more natural in the afternoon, or maybe you like the burst of creativity that comes from working at night. Whether you’re an early bird or a night owl, you should reserve your hardest goals for your most productive hours.
In other words, don’t waste your energy or creativity on busywork, save the boring stuff for those moments when you’re feeling lazy. That way, you can tackle the real challenges when you’re performing at your best.
Also read: 13 Amazing benefits of waking up at 5:00 AM
Are you the kind of person that continually checks their email, or maybe you can’t spend five minutes apart from your phone? If you are, there’s a good chance that your habits are stopping your productivity in its tracks.
Luckily there’s an easy solution; instead of obsessing about your emails and messages, just create a few time slots throughout the day where that’s all you do. Set aside all your other work and focus solely on responding to emails, answering messages, and returning phone calls.
As you get in the habit of using time slots, you’ll find yourself less and less worried about checking your phone because you know you’ll see it when your next time slot rolls around.
Have you ever noticed that a small percentage of your work yields the majority of your profits? In business, this is called the 80/20 rule. You can almost always expect 80% of the effects to come from 20% of the causes.
Let’s say, for example; you’re trying to fix errors in a computer program; it’s not worth your time to tackle every single bug that people encounter. That would take way too long. So, instead, you aim for the top 20% because that will get rid of 80% of the problems
Now, if you want to increase your productivity, try to incorporate the 80/20 rule into your lifestyle.Spend your time and energy on a few very productive tasks rather than wasting hours on something that won't earn you much of a reward. Click To Tweet
Also read: 4 Habits that will change your life forever
You just can’t do everything by yourself. If your boss throws a big project your way, you can’t do the research design, the prototype, and make the presentation all on your own. Not only would it take you way longer, but you’ll end up feeling overwhelmed and burnout.
To accelerate your productivity, learn how to delegate. There’s nothing wrong with admitting you have too much on your plate. It’s almost always a good idea to recruit a co-worker or even a small team to help you out. That way, you can spread the word, get things done much faster, and also incorporate some new perspectives along the way.
Delegation is an incredibly useful strategy, but delegating work doesn’t automatically make you more productive. There are plenty of managers who delegate well and then end up wasting, even more, their time. That’s because they spend hours hovering over their team members.
They check in on their progress every 5 seconds, and they nitpick every move they make. Delegating is supposed to save time, but when you hover, you’re just sabotaging your productivity. So, how should you manage your team effectively and productively?
Well, try using some kind of online collaboration tools. These programs allow you to quickly take stock of everyone’s progress without soaking up more of your valuable time.
Do you cram as much work as you can into your mornings? If you do, it might be hurting your productivity. When you start your grind right after you wake up, you’re more likely to feel lazy and burnt out in the middle of the day.
So, try to find a morning routine that balances productivity and self-care. remember that you want to end your morning feeling motivated not frustrated or exhausted.
Also read: 12 Smart Habits That Will Save You Time
Most people work better when they know someone’s counting on them. This is a big problem for freelancers and people who own their businesses. They struggle with productivity because well, no one’s holding them to deadlines or strict schedules. So, if this sounds like you, it’s time to create some kind of accountability.
Find someone who’s going to rely on you like a client or even a close friend .when someone expects you to perform at your best, you’ll find yourself being more productive than ever.
Cutting corners isn’t the same as being productive. while it’s true that finding innovative solutions can save you time, you should never let the quality of your work suffer because then you’re just lazy.
Shortcuts should never be an excuse to do less work. The goal of any alternatives should be to streamline your process or improve your efficiency not to help you get out of work early.
Your day is filled with small decisions. You pick out your clothes in the morning, and you decide what to eat for breakfast. These trivial decisions have minimal impact on your day, yet you might waste tons of time making up your mind.
So, whenever you’re facing a small decision, just give yourself one minute. One minute that sense of urgency will make you choose faster and feel more satisfied with your choice. So, cut yourself off at 60 seconds no more because that’s all the time you need.
Sometimes your generosity stands in your way. You’ll want to help everyone, and you want to say yes to everything, but you end up with so much on your plate that you run out of time to focus on yourself.
To give your productivity a boost, try to shave off at least one commitment every week. If you did ten favors this week well, then do nine the next and then eight and then seven; that way, you can prioritize your responsibilities before handling someone else’s.
You shouldn’t be making every single decision on your own. It’s frustrating to hand the reins off to someone else, but it’s stressful and unproductive to be the only decision-maker.
Luckily you can relieve some of that pressure by relying on your co-workers .you You’ll get a lot more work done if you can learn to trust in their judgment.
Downtime is an essential part of being productive even though you’re not getting work done. Spending time with your family keeps you mentally stable.
It allows you to recharge and to gear up for another productive day. No one can be proactive and efficient all the time, so don’t take your downtime for granted.
When is the best time to stop working? Most people try to drain their brains before they leave for the day. You should stop working when you’re feeling inspired and full of ideas. Why? Well, because it gives you direction for tomorrow.
From the moment you come into work, you’ll know exactly what to do next. Instead of feeling hesitant or confused; you can jump right back into the action.